Business Reply Mail (BRM)
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Avoid the yearly fees and hassle of applying for a Business Reply Mail permit by using our BRM permit for a small fee!
The Addressers can seamlessly handle your entire business reply mailing campaign at the lowest of costs. We’ll help save you the trouble of applying for a business reply mail permit along with the yearly USPS fees. Our team has the expertise and BRM knowledge to satisfy strict business reply mail design guidelines, print, mail and process your data, minimizing the time and money you spend. Contact our team today for a free quote!
What is Business Reply Mail (BRM)? Business reply mail is a direct mail USPS program that allows recipients to respond to a mailing offer without paying for postage or using a stamp. This prepaid return mail or postage paid return mail makes it easy for recipients to respond to your business reply mail, improving response rates, submitted surveys, and nonprofit donations. A BRM permit is required to utilize this service, and the costs include an annual permit fee along with a fee for each piece of returned mailing that you receive; in other words, you only pay postage for those returned, saving you a large portion of your marketing budget. Business reply mail can take the form of business reply cards, business reply postcards, and business reply envelopes.
Reach out to the Addressers today and we’ll help get your business reply mail campaign set up today! With over 40 years of experience, we know what it takes to create a winning campaign. Check out a few of our customer reviews.
Advantages of Business Reply Mail Services
Simplifies the prospect responding process and provides incentive for replying to your direct mail survey, subscription, nonprofit donation, etc; ultimately boosting response rates!
Increases the accuracy of delivery as the addresses are preprinted for responders, removing any mistakes and undeliverable addresses.
Quicker response times as preprinted addresses and the pre-attached postage stamp makes it easy to send back these mailers.
The price of a postage is worth a new lead!
Business Reply Mail Is Great For:
Non-Profit Organizations (nonprofit discount rates do not apply)
Lead Generation
Surveys
Warranty Cards
Any business and organization looking for a quick response to their direct mail campaign.
What Business Reply Mail Options Are Available?
Business Reply mail Cards
Business reply mail postcards typically are a double sided postcard where there is a perforation for one postcard to be filled out, separated and returned in the mail. The business reply card is a simple prepaid postcard that a recipient can return in the mail without paying for postage. The sender of the business reply card can customize one side of the postcard, and the other side must have the company address along with a business reply barcode and other BRC requirements.
A common spec is a 8 x 6 postcard, perforated & folded in half, tabbed and mailed as a 4 x 6 postcard.
Business reply cards can also be inserted in magazines or be mailed on their own, and they are effective for simple surveys, subscriptions, sign-ups and more!
Check out our Business Reply Card Templates
Business reply mail envelopes
A business reply envelope is a prepaid reply envelope that is inserted in the original mailing envelope alongside a letter, form, or reply device. A recipient can open the initial envelope, fill out the form, letter or reply device, insert their response in the BRM envelope and send it back without paying for postage.
Businesses prefer reply envelopes for longer surveys that require more explanation and for requesting for donations for non-profits, charities, and more. Business reply envelopes have more freedom in customization and space to disseminate more information.
Check out our Business Reply Envelope Templates
Qualified Business Reply Mail (QBRM)
Qualified business reply mail is business reply mail that is compatible to with USPS automated processing equipment with an unique barcode called the Intelligent Mail barcode that speeds up the sorting and preparation of your mailing. It lowers the postage costs for large quantity mailings and requires a QBRM permit. QBRM is complicated due to its automation compatibility requirement, so it is recommended to outsource this service to companies that offer automation compatible printing.
How to get a Business Reply Mail or Qualified Business Reply Mail Permit?
A BRM or QBRM permit will allow you to distribute an unlimited amount of reply mailers throughout the US. Applications can be found here: PS Form 3615 and PS Form 6805. One you file your application and pay the annual fee, you’ll need to setup an advanced deposit account that will be held at the postal facility where your mailing will return. This postage deposit will be deducted every time a reply mail is sent back to you. BRM and QBRM applications can be very tricky, either reach out to the Business Mail Entry Unit (BMEU) or a mailing company that can handle BRM and QBRM campaigns.
Applying for a permit can be complicated and quite expensive, let the Addressers help you out and take advantage of our permit for a small fee!
Qualified Business Reply Mail Costs
Basic QBRM (613 responses or more annually)
Annual permit fee $0
Annual account maintenance fee $725
Quarterly fee $0
Cost per piece
Letter (1 oz.) ¢53.4 + ¢7.2 = ¢60.2
Letter (2 oz.) ¢68.4 + ¢7.2 = ¢75.6
Card ¢33.4 + ¢7.2 = ¢40.6
High Volume QBRM (42,947 responses or more quarterly or 171,786 responses or more annually)
Annual permit fee $0
Annual account maintenance fee $725
Quarterly fee $2460
Cost per piece
Letter (1 oz.) ¢53.4 + ¢1.5 = ¢54.9
Letter (2 oz.) ¢68.4 + ¢1.5 = ¢69.9
Card ¢33.4 + ¢1.5 = ¢34.9
Business Reply Mail Costs
Basic BRM (less than 961 responses annually)
Annual permit fee of $265
Annual account maintenance fee $0
Cost per piece
Letter (1 oz.) ¢58 + ¢92 = $1.50
Flat (1 oz.) $1.16 + ¢92 = $2.08
Parcels ¢92
Card ¢40 + ¢92 = $1.32
High Volume BRM (more than 961 responses annually)
Annual permit fee of $265
Annual account maintenance fee $800
Cost per piece
Letter (1 oz.) ¢58 + ¢11 = ¢69
Flat (1 oz.) $1.16 + ¢11= $1.27
Parcels ¢11
Card ¢40 + ¢11 = ¢51
Addressers Advantage in Business reply mail services
Business Reply Mail Permit: Save the trouble and yearly fees of applying for a permit and take advantage of our permit for a small fee!
Business Reply Mail Processing Service: We will collect the returned mailing, process the data and email an Excel file of the data that was returned by your prospects, saving you time!
We also offer scanning the contents and emailing them straight to you as they come in, or keeping it sealed and shipping the BRM envelopes and cards straight to you.
BRM Design Expertise: Our team will design the BRM and QBRM and guarantee its satisfaction with USPS strict guidelines and precise measurements!
Lowest Prices Guaranteed: Our in-house equipment guarantees the lowest prices of any competitors for printing, inserting, and mailing!
Quick Turnaround Services: Take advantage of our in-house services and years of expertise. We can have your next business reply mail campaign sent out in just a few days!
Best Complete Mailing Service: Addressers has provided the best printing and mailing services for over 40 years with all capabilities in-house including printing, pressure sealing, packaging, folding, and mailing. Our direct mail experts will guide you through every step of your flawless BRM and QBRM campaign!
Don’t take our word for it. Click here to read our 5-star customer reviews!
Frequently Asked Questions about BRM cards & BRM envelopes
Are there design requirements for sending a BRM envelope and BRM postcard?
Yes, there are specific standards for format, markings and addressing that must be followed with BRM envelope and BRM postcard templates in order to qualify for the USPS BRM services. Click here to view the USPS BRM guideline that explains the design standards in detail. Another option is to outsource your BRM design to the Addressers. Our team has well over 40 years of experience designing return prepaid envelopes and return prepaid postcards. We have the expertise and understanding of the strict USPS business reply mailing guidelines.
Can you make the business reply mail anonymous for surveys?
Yes, the survey and form artwork does not require to have a name and address as it could be generic. Same goes for the business reply mail cards and business reply mail envelopes. They are all generic and have no identification of where they are coming from and filled out by.
Can you process our returned and collected business reply mail data?
Yes, our team can collect and process your business reply mail, saving you the trouble and time it takes to log each response into an Excel file. We offer a few solutions for returned mailers to make it easy for our clients. First option: we can open, scan and email the contents to you. Second option: we can open, process the data, and email a well-organized Excel file to you. Third option: we can collect the returned mailers, keep them sealed, and ship the business reply mailers directly to you.
Does a business reply card or business reply envelope require a stamp?
No stamp is required for prepaid business envelopes and postage prepaid postcards. The purpose behind business reply mailing is to make it as easy as possible for prospects to respond to a direct mail campaign by filling out the business reply piece and placing it in the mailbox.
Is there a minimum quantity for business reply mailing services?
No, the Addressers offers BRM services to businesses and organizations of all sizes. However, setting up your own permit and paying for these fees will make it very expensive to set up a small quantity of business reply mailing. Eliminate all these permit requirements and yearly fees by using our permit.
Does a business reply envelope need a return address?
No, a recipient does not need to put an address on the mailing piece, making it easy for prospects to respond.
How much do business reply envelopes and cards cost?
The cost of your business reply mailing campaign is dependent on a few factors including the quantity of pre paid return envelopes and pre paid return postcards submitted in a year, whether or not you have a reply mail permit, and the type of direct mail piece you are sending. For example, cost per piece varies by letters, parcels, flats or cards.
Save your budget, and use our business reply postcard and envelope permit for free. We’ll collect the responses, process the data, and return an organized file of the responses, providing a seamless business reply campaign.
What is the typical turnaround time to print & mail a BRM campaign?
With our expertise and equipment, we can print & mail in 2-3 business days for you. We even offer next-day services for certain business reply mail envelopes and cards. Delivery can vary from 1-2 weeks for standard class postage and 3-5 business days for first class postage. Speak with our team today and we can provide more accurate timelines based on your BRM campaign needs.
What is a Meter Reply Mail (MRM)?
Meter reply mail is a type of mail in which a business sends pre-printed, self-addressed envelopes or postcards to customers with a prepaid postage with a postage meter. It differs from business reply mail (BRM) in the way the postage is paid for. A postage meter is paid when the mail is sent rather than by the permit holder when the mail is received.
What is Courtesy Reply Mail (CRM)?
Courtesy reply mail is a type of mail where recipients must affix postage stamps to the envelopes or postcards to mail them back to the sender. CRM is generally used when a response is practically guaranteed, for instance bill payments. There are no fees required compared to BRM because the respondent is responsible for the postage.
What is the Zip + 4 Code?
The Zip + 4 code is the USPS requirement of a nine digit zip code in order to guarantee a higher rate of delivery and to expedite the time it takes to sort mailings. The first five digits are the area and local post office the mailing will be sent out of. The next two numbers are the sector or neighborhood. The final two digits indicate the segment of the sector or neighborhood. In general, the last four digits are linked to a street address of your business or a Post Office Box.
And we specialize in far more than just Business Reply Mail Print & Mail Services!
The Addressers is a full-service marketing and mailing company with over 40 years of experience. We are one of the leading providers for direct mail in the nation. Our team of professionals can handle your entire campaign from designing, printing, mailing, mailing service, fulfillment service, digital & offset printing, and mailing list service.
Check out our inserting machine in action!
Check our unique offerings to boost your response rate:
Contact our marketing experts if you have questions about Business Reply Mailing Services or if you need any assistance with marketing your business/organization.
Call (800) 961-4877 or click here to email us.
Addressers Customer Reviews
5 Mile Media, Nathaniel Bradley
Addressers has been great for our agency. Sydney, Lucy and the rest of the team have juggled multiple projects for us flawlessly and always with a great attitude. Thanks guys!
1st Premier Asset Solutions, Michael Lara
After having some bad experiences with other printing companies,I wanted to give the Addressers a try and could definitely say they have deliver real results, I’ve been working with Kent Moon and & his staff for at least 3 months. They are quick, and accurate with there process, the staff is so helpful with all our request. I would 100% recommend The Addressers. Kent Moon and his team are awesome! HAPPY HOLIDAYS
Walker Communications Group, Jewett L. Walker Jr.
This was my first time working with Kent and Lucy. What a professional operation. I sent out 23 different political mailers in a 3 week period of time and they all went out without a hitch.
Dennis Bolton Enterprises, Max Guerrero
I’ve worked with Addressers for many years, their turnaround time is the best! Lucy is the account manager that handles my jobs and let me tell you, she does an excellent job. responds to your questions with concise answers, I can always count on her to get my job done flawlessly through all stages of production, from start to finish.